Create a Client

Client is the highest entity of organization where SAP system is installed to implement the business process. Organizational structure varies in size, goals, work plans etc. According to these SAP system already has some standard clients.

Client 000 – It doesn’t contain any master data. It works as a reference client. This client cannot be deleted from SAP system. We use this client to upgrade SAP system or to update client dependent data to the SAP system.

Client 001 – It works similar to client 000 and it is client dependent.

Client 066 – We use this client to remotely access customer’s system. We also use this to improve the system performance and customer support.

We can create a client with the help of the following steps.

1. We are in 800 client now. We want to create another client (820) which will be copied client of 800. Go to SCC4 transaction. SCC4 is used to define clients. Any changes made here will reflect the existing client in SAP system. It is a cross client transaction so the permission is not given to everyone.

2. We can see the existing clients of SAP system. Click on the edit button.

3. Hit OK with the caution.

4. Now it is editable. Click on New Entries button.

5. It will open another window where we need to put the details of the creating client. Here it will be 820 and it is for testing purpose.  We have to mention a logical system for this client. 

Logical system is used to share data in two different systems. Since we are creating another client within the same system, data must be identified and shared by a secured network. We have to choose our logical system for data sharing operation.

 6. To do this go to SALE transaction.

7. Now we are in IMG tool. Go to Basic setting > Logical systems > define logical systems (execute).

8.  Now we are at editable view of Logical systems. It seems that there a lot of logical systems in SAP system. We shall create a New one.

9.  Here is a naming convention of logical system <system id>CLNT<client number>. In our case system id = ECC & client number = 820. So the system is ECCCLNT820.

10. Go Back and we can see our created logical system. Now save it.

11. It will require a transport request.

12. Now come back to the creation of new client. If we search (F4) at the Logical System then we shall see our created system.

13.  Client role will be Test.

14.  Set the cross client object changes.

15.  Set the protection level and save it.

16. Now come back to SCC4 transaction and we can find our newly created client 820 - Test client.

17. Now we want to login into that client. But there is no user ID and no password. To set these credentials go to RZ10 transaction. We can maintain profile parameters by using this T-code.

18.  Select the profile carefully. 

19.  Select Extended maintenance and then click on Change.

20. Mention the client number 820 and click on Parameter button.

21.  Now set the parameter name login/no_automatic_user_sapstar. Parameter value will be zero. Then click on Copy.

22.  Again click on Copy.

23. Now Profile > save.

24.  Now click Yes to activate the profile.

25. Now restart the server and then again login. This time the client = 820, User = SAP* and Password = pass. First time the Copyright pop up will come.

26.  Now we want to copy data from 800 client. So go to SCCL transaction. This is the T-code for Local Client Copy. We can copy data from one client to another by using this transaction.

27.  Now we have to select a profile. Press F4 on Selected Profile and choose one option carefully. In our case we choose SAP_CUST - Customizing. 

28. Now mention the source client 800 and click Start Immediately. We also can set a schedule for background job for this copy.

29. Verify it with Continue and it will start copying data. It will take a lot of time.

In this way we can create a client. After copying this we can use data by logging into this client.

Organizational Structure

Organizational structure is the most important thing to run a business by the organization. We all have a physical structure of an organization. This structure is implemented logically in the SAP system where the structure is as follows.

Client:

This is the highest entity of an organization where the SAP system is installed. Let us suppose we have a client of TATA group. So here TATA motors, TCS, TATA telecomm, TATA Technologies etc will be different company codes. One client can have more than one company codes.

Company Code:

It executes the business process. With the help of company code we can operate any business. For each company code financial accounts are created to calculate the profit and loss. Now financial accounts complete a company’s clear view. One company can have more than one plant.

Plant:

This is basically a factory where every operational and development works are done for the business. Those works are like production, maintenance, repair, servicing, sales etc. More than one plant can locate different geographical location.

Storage Location:

One plant can have more than one storage location but the physical existence of those storage locations must be inside that plant. This stores the stocks of raw materials, finished goods, stocks etc.

Purchasing Organization:

It carries out all the purchasing activity centrally for the organization. Purchasing organization can have more than one purchasing group.

Purchasing Group:

It refers to a group or an individual which deals with purchasing. Generally materials or services are purchased through the purchasing organization.

Firstly we need to create a client. Then we have to create company code and plant. After that we can assign the company code to the client and the plant to the company code. Similarly after creating a storage location we can assign it to a plant.

Delete Company Code

We can delete an existing company code. Before that we need to do some preliminary works as follows.

• Delete all the transaction data of GL, AP & AR.
• Delete all the master data which are not shared and not required for other company code.

Now follow the below steps to delete a company code.

1. Execute IMG activity at the Display IMG.

2. Double click on Copy, delete, check company code.

3. Click on the Delete button and get the following pop up. Enter the existing company code which needs to be deleted and hit enter.

4.  Click yes to delete this.

5. Now the company code has been deleted and we can check it from the following list.

Copy Existing Company Code

We can copy an existing company code and create a new one. Following is the step by step approach.

1. At Display IMG screen we are executing IMG Activity for Edit, copy, delete, check company code.

2. Now double click on Copy, delete, check company code.

3. Now click on the Copy button.

 4. Enter an existing company code at From field and a new company code at TO field.

5.  Click on YES because we want to copy the G/L account of 4300 company code.

6.  Click on NO because we don't want to allocate a different local currency to our target company.

7.  Now the company 4301 has been created with data of 4300 company.

8.  Go back and check the list of companies.

9. Double click on the newly created company (here it is 4301) and then we can edit everything.

10. Check the list again.

New Company Code

To Create a new company code in SAP system we need to do the following steps.

1. Go to SPRO transaction.

2. Click on the button - SAP Reference IMG.

3. It will open the Display IMG.  Now go to Enterprise Structure > Definition > Financial Accounting > execute button - IMG Activity of Edit, copy, delete, check company code.

4. It will open the Choose Activity and double click on Edit Company Code Data.

5. The list of company codes with names comes into the picture. Click on New Entries.

6. Give all the details as follows and Save it. Here choose an unique company code.

7. After clicking the Save it will open for details. Fill up as per knowledge and hit enter.

8. Now we have created the company code successfully. Go back and see the detail list again. It will be appeared there as follows.